The Brainiac-Brawniac Scheduling Conflict

The Brainiac-Brawniac Scheduling Conflict

In the article “creator-manager dilemma”, we discussed categorizing people based on their preferred work style as “brainiacs”, who like abstract conceptual thinking, and “brawniacs”, who like getting things done. Good managers are typically brawniacs, as they are good at the nuts and bolts of business, and produce short-term results. Brainiacs, on the other hand, may become great strategic leaders, but will rarely be more than competent as managers, as they prefer strategic and abstract thinking. In most organizations, this leads to a dilemma for brainiacs. In order to advance in their careers, brainiacs need to become managers. This forces them to stop doing work they enjoy and are good at, and instead do work they dislike and at which they rarely excel.

Even when the creator-manager dilemma isn’t a factor, there is a difference in the work style between brainiacs and brawniacs that causes a lot of frustration at work, and that is their differing approaches to time.

It’s just a short meeting
Recently, a fellow professor asked me to meet with him and the management team of a company to discuss human talent acquisition and retention. When I said no, my colleague objected, “But it’s just one hour.” Well, yes and no. For me, such a meeting would cost me much more than just one hour, even if the meeting miraculously ended on time. In fact, I would have lost a full day of work had I joined the meeting, because of the way that I, as a brainiac, use time.

The brain-brawn scheduling conflict
Brawniacs and brainiacs work on very different time schedules. This is because their tasks require different time commitments:

  • Brawniacs schedule their work in increments of 15 minutes to one hour. The tasks they work on are practical and operational, and can be started, and completed, in a short time, and that time is fairly predictable. Brawniacs tend to schedule as many tasks or meetings in a day as will fit into the available hours. At the end of the day, they feel satisfied if they’ve got many things done or have participated in successful meetings.
  • Brainiacs, however, must schedule their work in increments of at least half a day. Each day, they can focus on only one or two conceptual tasks requiring substantial abstract thought. These tasks —writing an article, coding software, creating a financial model of a company — can not be done quickly and cannot be done in a few minutes here and a few minutes there. They require at least a few hours, and frequently a whole day, of undisturbed, concentrated work. If all goes well, brainiacs may “get into flow” and become so deeply absorbed by the work that they forget about everything else. This, the most productive time for a brainiac, can never happen if their work gets interrupted.

If you’re a brawniac — a pragmatic doer and talented manager — be glad. The world runs on a brawniac’s schedule. In the U.S. it’s estimated that two out of three people are brawniacs. Even more importantly, most managers are brawniacs, and manage on their own schedule.

However, if you’re a brainiac — a conceptual thinker and creator — you will inevitably and frequently come in conflict with a brawniac’s schedule due to your preferred work style. Although you need long stretches of time to produce good work, you will be asked to schedule time as if you were a brawniac. That mid-morning meeting may cost the brawniacs only an hour, but you lose at least a half day’s work as a result.

How can a brainiac, or a brawniac manager of brainiacs, most effectively deal with this conflict? How can the brainiac produce their best work in a world running on the brawniac’s schedule? Here are three ideas for a brainiac to consider:

  1. Learn to say no. When you have conceptual work to do, refuse demands on your time that would destroy your productivity, just as I did to my fellow professor above. The first few times, you’ll have to explain why a half-hour task can destroy a full day of conceptual work. Eventually they will come to understand that your needs are different from theirs, and they should be able to see that allowing you your schedule results in your producing more, and better, work. Find a compromise that gives you the time you need based on your preferred work style, but which also lets you be seen as a committed member of the team.
  2. Schedule meetings at your least productive times. Whenever possible, I schedule meetings in the late afternoon. By then I have usually done the most vital parts of my conceptual work for the day and am happy to deal with people’s needs or operational details.
  3. Be a brawniac for one day each week. Make an agreement with yourself, your superior, and your team members that on one day each week you will work on a brawniac’s schedule. Schedule all your meetings, short operational tasks, service calls, etc., on this day, and do your best to be a brawniac for that day. This will free up the other days for you to work on your brainiac’s schedule, and enjoy four days of undisturbed conceptual work each week.

Finally, if you’re a brawniac manager of brainiacs, try to give your brainiacs as much advance notice as possible of meetings and the like so they can arrange their work schedules for the least disruption. When possible, schedule meetings late in the day. Your brainiacs will complain less about them, and regardless of their preferred work style, everyone can use the mornings to be productive. And as an added bonus, meetings late in the day are more focused and shorter, because everyone wants to go home.

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